Present: Susie, Bill, Connie, Steve, Craig, Lee, Tom, Sue, Gary (Sue's husband), Stephanie, Keith (for Aaron) & Nicole                       

I.    Open Meeting-2:10pm  Susie opened the meeting

II. Approval of Meeting Minutes- Susie motioned to approve the minutes from 07/21/09 meeting & Tom seconded them, motion carried

III.           Financial Report- Stephanie reported $79,800.00 in the bank. Because the city did not approve the $22k the money had to be rearranged in the PNL. In order to get the money from the city we had to put the money under Special Events & Marketing. We were billed for the bollards and the city will not waive this. The BID was given a choice to pay monthly or one lump sum and it was agreed to pay the lump sum out of the Steward Program/Cleaning line item. $1,000.00 was approved by the board to purchase a new computer, printer and equipment but the total bill came to $1,220.78. Last board meeting the board discussed getting the computer through Dell because they had a special running. Stephanie motioned to approve the financials & Susie seconded them.

IV. Old Business

A. August 17^th City Council/Redevelopment Agency HBDBID 2009-2010 & DT Image- Susie reported not a lot happened with the whole committee. The only thing that came out of it was that they voted to increase the fee when a bar gets fined.

B. Maintenance Program- Bill reported that they will begin the 1^st of September. We should see a major improvement by the 2^nd. The initial cleaning will bring everything up to standard.

C. Halloween- Connie reported that it was moving along nicely.

V. New Business

A. DTSP-Task Force- Susie suggested putting together a task force to go over the DTSP & asked if Sue would head up this committee. Some board members were hesitant about taking a stand on the DTSP. Steve has read the DTSP and he suggested that a task force be formed but cover only what directly affects the downtown merchants. Susie suggested we divide up the DTSP & assign specific areas to specific task force members. Stephanie suggested we identify any changes that affect the downtown merchants & mail it out to the BID members so they are aware of the changes.

B. Salon Assessments- Susie reported that some business owners are being billed as a stylist & some stylist are being billed as a business. The billing is a huge mess & is not universal. Nicole motioned to create a new line item on the zoning for salons so their fee schedule will mirror the billing for retail shops. Bill motion to approve, Tom 2^nd,  the motion while Sue, Susie, & Aaron, abstained, motion carried 5 yes votes. (Lee, Stephanie, Craig)

C. Art Walk- Susie reported that they have gotten a good response. Been in contact with Shorebreak Hotel & discussed a wine reception there. Discussed Shorebreak heading this up since the Ambassadors have their hands full with Halloween.

D. Formulating BID Board Member Selection Committee- Susie reported that it is time to form the committee for new board members. We will have 4 officer seats to fill & 1 director. Discussion on who has to sit out for a term & who can stay for another term was made.

E. BID Logo Window Decal- Connie reported that we can have small logo stickers made for our BID members windows. She received two quotes one for $1,200.00 and one $300.00 for 300 stickers. Bill said he knew a company that participated in SCN that might beat these quotes & will look for their info.

F. Anjo Japan- Susie reported that Anjo Japan, HB sister city will be here in November & was looking to host them at The Strand. A suggestion of doing the Iron Chef thing again is in discussion. Steve asked the board to remember that the purpose of this board was to market Main Street.

Meeting Adjourned at 3:45 pm- Next Meeting September 22, 2009 @ 2:00pm at Ihop 

 Meeting Round Rules

*Respect each other's time: be on time and stay for the entire meeting          

*Avoid side conversations *State your position first then explain the point (agenda items)

 *Help create a nonjudgmental environment where ideas have value and creativity is encouraged

 *Hold all non-agenda items until the entire agenda has been addressed *Turn off cell phones

* The Bid President will manage the discussion in order to achieve meetings goal